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JTHS Manuscript Preparation for Final Publication

Submit everything except artwork (below) and the copyright release form as a Word or RTF file attached to an email.  Since your will only see your manuscript after the copy editor identifies problems, please review it carefully and make all corrections you think are necessary. Use your spell and grammar checker, since they will catch problems that proofreaders will find during the production process.  Assume two types of readers:  (1) those that will skim it for key information only, and (2) those who will read details, for example, students studying it for a class assignments. Those that skim the article will read headings first, so make sure you have an adequate number of headings to outline the manuscript contents. Figures and tables are also important ways to summarize information. 

Submission information

 Basic Author Information.  Taylor and Francis, the publisher, requests basic information for all authors.  Include the major academic degree, professional title, organizational affiliation, complete mailing addresses, email address, phone numbers (phone numbers are not published) of all authors. Please indicate the contact author for all future correspondence from the publisher.

 Author(s) Description (optional).  For articles, provide an "authors' description" totaling up to 60 words for each author. This description can include current duties, research interests, research support received in preparation of the manuscript, role and responsibility in preparation of the manuscript, and acknowledgments to others who contributed to the preparation of the manuscript or to mention IRB involvement. 

 Signed Copyright Release. The senior author can sign the copyright release form for all authors.  Scanned copies in jpg or pdf format should be submitted with the final manuscript. 

 Check for errors.  Run your manuscript through your speller and grammar checker one final time. Check all citations in the text and see if they have corresponding references in the reference list. See that all references are complete, correct, and in APA format.  Also, check the accuracy of all arithmetic calculations, statistics, numerical data, text citations, and references.  It is advisable to have a secretary or colleague read the final manuscript to insure no obvious errors exist. Journal proofreaders are reluctant to correct technical errors or errors on content.

 Manuscript in APA Format.  Be sure you have used APA style as specified by the latest version of the Publication Manual of the American Psychological Association. For Internet citations, check out http://www.apastyle.org/apa-style-help.aspx

 Keywords.  Include three to five key words or phrases describing the manuscript contents. To increase the use and referencing of your manuscript, provide key words that will properly describe your manuscript during a computer search.

 Abstract.   Include an abstract of approximately 100-120 words.

 Artwork. All pictures, figures, and non-standard word processing text is considered artwork. All artwork must be camera ready, e.g., attached as standard formats files such as pdf or jpg.  If possible, images should be at least 300 dpi (dots per inch) so they reproduce accurately.  If your artwork files are in nonstandard format, indicate in your email what program created them.  Put simple tables in the manuscript at the location in which they should appear in the final printing.  If tables are complex, format tables in a separate document using your word processor as you would like them to appear in the journal.  When formatting, consider that an 8.5 by 11 page will not always reduce into the journal page text size of 7 X 10 inches. If you have a large figure/tables that will become illegible when reduce to journal size, break it into several parts. 

 Signed Art Source Checklist.  If your manuscript contains tables, figures, graphs, or appendices that you did not produce, you need to submit proof of permission to reprint from the creator.  A scanned letter or email would be sufficient.  For example, to reproduce a figure or table in a previously published article, you need permission from the publisher.  Publishers are often slow, so allow for plenty of time to obtain these so as not to hold up publication of your manuscript.

 Permission if manuscript contains screenshots from web sites.  Screenshots are copyrightable; permission from the Website owner is required to reproduce a screenshot in a journal. An email from the owner stating that he/she is the owner and giving permission to publish the image(s) seems to be satisfactory.  One exception is information taken from Federal Government Websites, which normally end in .gov. Information on these sites is usually considered to be in the public domain.  If you are the owner of the web site from which screenshots are taken, indicate this in your article or on the copyright release form.  Screenshots should be at least 300 dpi (dots per inch) so they reproduce accurately.


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