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Registration and Enrollment

Today is Friday, December 19, 2014

Registration and Enrollment





Office of Admissions, Records and Registration

Office of Admissions, Records and Registration · 129 Davis Hall · Box 19088 · 817-272-3372 or 817-272-6287

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Requirements Prior to Registration

Advising

Students new to UT Arlington, many continuing students and readmitted former students must be advised by their major department academic advisor prior to registration each semester. Undeclared students should meet with their academic advisor in the University Advising Center. Students can check to see if they need to be advised by checking their Student Center using MyMav, the computerized, high-security student records system used by UT Arlington. If advising is required, a service indicator (enrollment hold) will appear on the student’s record. The service indicator must be released by the academic advisor before the student can register.

Typically, the advising period for the Spring term opens in October, and for the Summer and Fall terms in March.
Meeting with an academic advisor is strongly recommended even if the student is exempted from advising.

Texas Success Initiative (TSI)

Undergraduate students who have not fulfilled testing or exemption requirements of the Texas Success Initiative (TSI) will be barred from registering in MyMav. See requirements listed at Texas Success Initiative. For information regarding TSI status, contact the Office of Admissions, Records and Registration at 817-272-6287. Some students may be exempt from the TSI. For a list of exemptions, go to Texas Success Initiative. For TSI requirements, contact the University Advising Center at 817-272-3140 or uac.uta.edu. To register for the THEA test or the Accuplacer test, contact Testing Services at 817-272-2362 or visit their Web site at www.uta.edu/assessment.


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What to Know Before Registering

Registrant Responsibilities

  • The student must know and abide by all University policies and deadlines.
  • UT Arlington’s Student Responsibility Statement includes specific information on registrant responsibilities.
  • Students must drop courses prior to the first class day for a given term to avoid financial responsibility.
  • A student’s registration is not automatically cancelled for non-attendance. A student should either pay tuition and fees in full by the designated deadline or take the appropriate steps to withdraw.
  • Students must apply for financial aid using the Free Application for Federal Student Aid (FAFSA).

Terms and Sessions

There are three terms and seven regularly scheduled sessions in the academic calendar year at UT Arlington. The three terms are Fall, Spring and Summer.

A session called Dynamic Dated Session is associated with all three terms.  This session has classes scheduled outside of the normally scheduled time periods and is used for special programs known as Academic Partnership programs.  Only students associated with these programs can enroll in the Dynamic Dated Sessions.

Fall Term

The Fall term has one session, called the regular session. It typically begins the fourth week in August and ends the second week in December.  Final grades and academic standing are posted in the third week of December.

Commencement exercises for the Fall term are typically held the second week of December, following the conclusion of the term.

Spring Term

The Spring term has two sessions. The first session is Intersession Winter (ISW). It begins the week after the Fall term ends and concludes the week before the start of the Spring term regular session. Final grades are posted the following week; however, academic standing is not run until the end of the Spring term.

The Spring term regular session typically begins the Tuesday after the Martin Luther King Memorial Holiday and ends the second week in May.  Final grades and academic standing are posted in the third week of May.

Commencement exercises for the Spring term sessions are typically held the second week of May, following the conclusion of the Spring regular session.

Summer Term

The Summer term has four sessions. The first session is Intersession Summer (ISS). It typically begins the week after the Spring regular session concludes and ends the Friday before the Memorial Day Holiday weekend.

The second session of the Summer term is the First 5-Week Session (5W1). It typically begins the first week of June and ends before the Fourth of July.

The third session of the Summer term is the Summer 11-Week Session (11W). It begins concurrently with the First 5-Week Session and typically ends the second week of August.

The fourth session of the Summer term is the Second 5-Week Session (5W2). It typically begins after the Fourth of July and ends concurrently with the Summer 11-Week Session in the second week of August.

Final grades are posted following each of the sessions.  Academic standing for grades earned in all summer sessions is run in the third week of August

Commencement exercises for all Summer term sessions are typically held the second week of August, following the conclusion of the Summer term.

Full-Time and Part-Time

All full-time status calculations are done at the term level.


Credit Hours Required for Half-Time or Full-Time Status

Undergraduate*

Graduate**

Less Than-Half-Time

Half-Time

Full-Time

Less Than-Half-Time

Half-Time

Full-Time

Long Semester (fall or spring)

5 or less

6

12

4 or less

5

9

A 5-Week Session

5 or less

6

N/A

4 or less

5

9

11-Week Session

5 or less

6

12

4 or less

5

9

Intersession winter or summer ***

3

N/A

N/A

3

N/A

N/A

*Note 1: For undergraduate students, 12 semester credit hours equal full-time status for any term and can be achieved by adding the total hours for each session within a term.

**Note 2: For graduate students, 9 semester credit hours equal full-time status for any term and can be achieved by adding the total hours for each session within a term.

Note 3:  For all students, Winter intersession hours are combined with the Spring session, and Summer intersession hours are combined with any of summer sessions I, II and 11 weeks.


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Class Meeting Times

On-campus class meeting times are typically scheduled Monday through Friday, 8 a.m. to 10 p.m. Class meeting times can vary; consult the Schedule of Classes for specific days and times.


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Course ID System

Courses at UT Arlington are designated by a combination of letters and numbers. The letters indicate the department, or the area within a department, that offers the course. A list of these code letters is on the Course Abbreviations web page. The numbers furnish information such as level, credit and hours of theory or practice.
Example: CHEM 1301 (3-0) 3 hours credit

  • "CHEM" indicates that the course is offered by the Chemistry Department.
  • The first digit (1 in the example above) denotes the year in which the course is usually taken: 1 and 2 indicate lower division (freshman and sophomore) courses; 3 and 4 indicate upper division (junior and senior) courses; and 5 and 6 indicate graduate courses.
  • The second digit (3) denotes the semester hours credit the student is attempting to earn by taking the course.
  • The third and fourth digits (0 and 1) distinguish the individual course. Course numbers 90 through 99 indicate individual or small group instruction.
  • The first figure in parentheses (3) indicates the clock hours per week in the long (spring and fall) terms devoted to theory. Theory includes recitations and lectures.
  • The second figure in parentheses (0) indicates the clock hours per week in the long (spring and fall) terms devoted to practice. Practice includes work done in the laboratory, shop, drawing room or field.
  • The final figure is the credit value of the course. The unit of credit is the "semester credit hour," which involves one hour of theory and/or from two to four hours of practice per week for a 16-week term.

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Enrollment

To attend UT Arlington in any given semester, a student must accept financial responsibility for any enrollment transactions, register and pay tuition and fees. Registration at UT Arlington is done online using MyMav. The current term’s Registration Timetable gives the exact dates and times for registration. The Schedule of Classes is updated for the Spring term in mid-October, and in mid-March for the Summer and Fall terms. Students log in to MyMav to register.

For payment of tuition and fees information, refer to Tuition, Fees, and Charges section of this catalog for registration billing and payment.

Late Registration

Late registration is held each term for students who are unable to register during the regular registration period. Late registration at UT Arlington is done online using MyMav. Late registration fees are assessed for enrollment transactions made during the late registration period.

Schedule Changes

Students can elect to make changes to their course schedules on MyMav.

  • Adding Classes: Students can add classes through self-service in MyMav or in person in the major academic department (or the University Advising Center for undeclared students) from the beginning of the registration period through the late registration period. A student will not be permitted to add a course for credit or make a section change after the last day of late registration.
  • Dropping Classes: Students can drop or swap (adding and dropping a class concurrently) classes through self-service in MyMav from the beginning of the registration period through the late registration period. After the late registration period, students must see their academic advisor to drop a class or withdraw. Undeclared students must see an advisor in the University Advising Center. Drops can continue through a point two-thirds of the way through the term or session. In a long (fall or spring) term, this point is through the tenth week of classes.
  • No grade or withdrawal is posted if a student drops a course before 5:00 pm Central Standard Time on the Census Date of that term.
  • For additional information on withdrawing from classes, see the Withdrawals section below.
  • Although unusual, a section may be cancelled due to low enrollment or staffing considerations. The department that cancels the class should notify any students already enrolled and assist with alternate arrangements. At the beginning of the semester, students should always check for changes regarding class meeting times or classroom locations.

Change of Major Program of Study

Undergraduate students who wish to change their major program of study must consult with the proposed major department to process the program change.

An academic unit may require students to change their major program of study if the students do not meet the academic standards or the professional conduct standards of the unit. For information concerning specific standards in a program of study, students should contact the office of the appropriate academic dean.

Withdrawals

A student may withdraw from all courses for the current session/term from the first class day until a point two-thirds of the way through the session or term by contacting their major academic department (or the University Advising Center for undeclared students) for appropriate advisement and removal from the coursework. A student who elects to withdraw on the first day of classes or thereafter will incur financial responsibility to the University as regulated by Student Financial Services.

A student may withdraw from the University with grades of "W" until the two-thirds point in the semester/term. A student may be removed from a course after that point only upon approval of the appropriate official.

Students who have enrolled in a Texas public institution of higher education as a first-time freshman in fall 2007 or later are permitted to drop no more than six courses during their entire undergraduate career. This limit includes all transfer work taken at a Texas institution of higher education and to second baccalaureate degrees. This statute was enacted by the State of Texas in spring 2007 (Texas Education Code 51.907). Any course that a student drops after Census Day is counted toward the six-course limit if "(1) the student was able to drop the course without receiving a grade or incurring an academic penalty; (2) the student’s transcript indicates or will indicate that the student was enrolled in the course; and (3) the student is not dropping the course in order to withdraw from the institution."  For additional information on the six-course drop limit, see http://wweb.uta.edu/ses/recordsandregistration/content/student_services/six_course_drop_limit.aspx.

Students who withdraw from the University to perform active military service (not including Texas National Guard training exercises) will not have to reapply for admission, but will be readmitted upon a request made to the Office of Admissions, Records and Registration within one year of being released from active military service.  Students who withdraw as a result of military service may choose to receive a full refund of tuition and fees, an incomplete (if eligible) or final grade at institution discretion. (Texas Education Code, Section 54.006.)

Special Enrollment Programs

Auditing

Final arrangements to audit an undergraduate course may be made during the late registration period only, although the permission process can begin prior. The required form, obtained from the Office of Admissions, Records and Registration,, must be completed and taken to the instructor for approval.  This form can be accepted and processed by the Office of Admissions, Records and Registration only during the late registration period only, and approval is based in part on space availability.  After obtaining the instructor’s approval and approval from the Office of Admissions, Records and Registration, the applicant pays a fee at Bursar Services of $20 per course if enrolled for course work at UT Arlington or $100 per course if not enrolled for course work in residence at UT Arlington. Persons 65 years of age or older may audit courses without paying an audit fee.

The auditor has the privilege of hearing and observing only; no University credit is granted for auditing. An academic department may place restrictions on the privilege of auditing or may deny permission to audit certain courses. Activity classes, labs, etc., are generally not auditable.

Students auditing a course are required to comply with Texas state legislation that mandates those who have not been continuously enrolled at UT Arlington must have received the bacterial meningitis vaccine within the past five years. For more information, http://www.uta.edu/news/info /meningitis.php.

Cooperative Programs Between University of Texas System Components

A student concurrently enrolling at two or more University of Texas System components may register and pay tuition and fees for all courses through the student’s home institution. Detailed procedures may be obtained from the registrar or records office of the student’s home institution. The concurrent enrollment agreement and waiver of specified fees applies only to students following the concurrent enrollment procedures specified by the home institution.

The charges for the following will be assessed and collected at the home institution for the other institution(s):

  • Tuition at an appropriate rate
  • Applicable laboratory fees and special course charges
  • General Use Fee at the appropriate rate
  • Any other fees that are required at the host institution that are not charged at the home institution

Student services at the second institution will be made available to concurrently enrolled students paying the appropriate student service fees at the second institution.

Some institutions have a reciprocal agreement for honoring parking permits. Details may be obtained from the police departments on each campus.

Concurrently enrolled students should report any problems concerning registration, payment of fees or other matters related to concurrent enrollment procedures to the registrar or records office of the home institution.

Concurrent students wishing to add or drop courses must do so in compliance with the host institution’s policy. On or before the host institution’s Census Date, schedule changes may be done through the home institution’s records office. After the Census Date, drops must be done at the host institution.

All paperwork must be turned in two weeks prior to the host institution’s first class day.

Other Public Institutions of Higher Education

When students register at more than one public institution of higher education in Texas, they shall pay the full tuition charges to the first institution at which they are registered. A student who is first registered at another institution must present a copy of the fee receipt from that institution to Bursar Services when registering at UT Arlington. Any reduction in tuition per the following guidelines will be refunded to the student approximately one month after the beginning of the term.

  • If the minimum tuition at the first institution is the same as or greater than the UT Arlington minimum, the amount charged for tuition will be the UT Arlington hourly rate.
  • If the minimum tuition at the first institution is lower than the UT Arlington minimum, the amount charged for tuition will include the difference in the minimum charges. In no case will the amount charged be less than the UT Arlington hourly rate.
  • All other applicable fees will be charged.

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Ineligibility to Register

Students who are no longer eligible for enrollment at the start of the term will have their registration canceled and their tuition and fees refunded.

Additionally, violation of several academic policies can result in a student’s inability to register without permission or action. See the Academic Regulations section of the Undergraduate Catalog for specific limitations.


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