Meningitis Requirement

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Meningitis Requirement
Summer 2014 & Fall 2014 Submission Schedule
Summer 2014 & Fall 2014 Submission Procedures
Summer 2014 & Fall 2014 In-Person Submission
Conscientious Objector Exemption
Medical Exemption
Contacts Information
Texas Meningitis Vaccination Law
Frequently-Asked Questions

 

 

Meningitis Requirement

Texas college students who are new to the institution and students returning after an absence of at least one fall or spring semester who are under age 22 are required to submit documentation of immunization against bacterial meningitis.  The age limit was lowered as of October 1, 2013, and is effective for new and returning students in the Summer and Fall 2014 terms.


Students who fail to meet this requirement will be dropped from courses.


The law mandates that the following students be vaccinated against the bacterial meningitis:

  • First-time college students
  • Students transferring from another institution
  • Students who are re-enrolling following an absence of at least one fall or spring semester
  • Students previously or currently enrolled exclusively in UT Arlington online courses who enroll in a UT Arlington in-seat course in subsequent sessions
  • Individuals under age 22 who plan to audit a course

Students living in University Housing should also review information specific to housing contract requirements at http://www.uta.edu/housing/applications/meningitis.php.


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Summer & fall 2014 Submission Procedures

UT Arlington has contracted with Magnus Health SMR to collect student vaccination records, verify the documents, and maintain the records in compliance with federal privacy laws.

To access Magnus, log in to MyMav . Once you are logged in, go to the Meningitis Vaccination section in the middle column of the portal landing page, and click on the “Click here” link to access Magnus. After you validate your personal information and agree to Magnus’ privacy policy and terms, you will be able to submit your proof of meningitis vaccination. A $10.00 account activation fee must be paid to Magnus.

Grades One

Please check your UT Arlington email account for additional details.


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summer & fall 2014 Submission Schedule

It is imperative that new and returning UT Arlington students who plan to enroll in the Summer or Fall 2014 terms be vaccinated as soon as possible.  To avoid being dropped, students should be vaccinated no later than the official first day of class for the session.  The vaccination must have been administered within the last five years.  Limited exemptions are specified in state law.  Please note, international students on F-1 visas are not eligible for a waiver of the meningitis vaccination requirement based on exclusive enrollment in online courses because they may take no more than 3 hours of online coursework each semester.

UT Arlington asks students to submit proof of vaccination to the Magnus Health SMR according to the schedule below.

 

 

Session of First Enrollment at UT Arlington

 

 

Early Deadline to Submit Vaccination Documentation to Avoid Initial Drop

 

 

Date of Initial Drop

First Class Day Of Session,

Final Date to Receive Vaccination,

and Final Deadline to Submit Documentation to Allow Enrollment After Initial Drop

Summer Intersession 2014May 12, 2014May 13, 2014May 14, 2014
 Summer I & 11-week 2014May 29, 2014May 30, 2014June 2, 2014
 Summer II 2014July 3, 2014July 7, 2014July 8, 2014
Fall 2014 August 19, 2014August 20, 2014August 21, 2014

If you are planning to move into campus housing, you must comply with the meningitis vaccination requirements within 10 days from your housing contract offer or 10 days before move in, whichever is earliest.  Students will not be allowed to move in to campus housing without submitting timely proof that they have complied with the meningitis vaccination law.  Please note, on-campus housing arrangements are made through the Housing Office.  You may contact the staff at 817-272-2791 or housing@uta.edu.


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summer & fall 2014 IN-PERSON SUBMISSION

All evidence of meningitis documentation or waiver requests must be submitted to Magnus Health SMR.  Students may not submit documents in person.

 
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CONSCIENTIOUS OBJECTOR EXEMPTION

Students entering a four-year college, university or other institution of higher education who wish to submit an exemption affidavit for meningococcal vaccination must request the official Texas Department of State Health Services (DSHS) affidavit form.  This may be done online or by mail/fax.  Once requested, the affidavit form is mailed from the DSHS to the student.  The affidavit must be completed, notarized and provided to Magnus Health SMR.

Details for requesting and completing the affidavit are available at College Vaccine Requirements website (http://collegevaccinerequirements.com/exemption.php).  The affidavit must be notarized.  Notaries are available in the UT Arlington Office of Admissions, Records and Registration, Davis Hall Room 129, by appointment.  Schedule an appointment at recordsandregistrationnotary@uta.eduYou must sign the form in the presence of the Notary Public.  Because the form cannot be reproduced, it is important that you do not sign it in advance.

You must mail your completed and notarized affidavit to Magnus Health SMR.  Click here for information on both processes.

UT Arlington has contracted with Magnus Health SMR to collect student vaccination records, verify the documents and maintain the records in compliance with federal privacy laws.  To access Magnus, log in to MyMav.  Once you are logged in, go to the Meningitis Vaccination section in the middle column of the MyMav main page and click on the "Click Here" link to access Magnus.  You have to validate your personal information and agree to Magnus' privacy policy and terms.  Also, a $10.00 account activation fee must be paid to Magnus.  Once activated you will have to print a cover sheet and attach it to your exemption and mail it to the address on the cover sheet.

UT Arlington will honor this exemption for two years from the date the form was notarized.


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MEDICAL EXEMPTION

A student subject to the law may be exempted from the requirement if he or she provides an affidavit from a physician stating that the physician believes the vaccination would be injurious to the student’s health and well-being.

You may either upload or mail the physician’s affidavit to Magnus Health SMR.  Click here for information on both processes.

UT Arlington will honor this exemption as specified by the physician.


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Contacts Information

Magnus Health
Phone: 1.877.461.6831
Email: service@magnushealthportal.com
Website: http://magnushealth.com
For assistance using Magnus Health SMR – Click Here

Office of Admissions, Records and Registration
817.272.6287 
records@uta.edu  
https://wweb.uta.edu/aao/recordsandregistration/

University Housing
817.272.2791
http://www.uta.edu/housing/

Affidavit for Exemption for Reasons of Conscience
http://collegevaccinerequirements.com/exemption.php


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Texas Mengingitis Vaccination Law

The rules are set forth in:


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Frequently-Asked Questions

What is bacterial meningitis?

Bacterial meningitis is an inflammation of the membranes covering the brain and spinal cord, according to the Centers for Disease Control and Prevention The illness can progress rapidly and cause death or permanent disabilities, such as hearing loss, brain damage or loss of limbs. Studies suggest college students have a slightly higher risk of contracting the illness because they live and work in close proximity to one another. More information is available online at http://www.cdc.gov/meningitis/index.html.


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Do I have to get the meningitis vaccine?

You are required to show proof of having received the meningococcal meningitis vaccination if you are under age 22 and are a first-time UT Arlington student; a student transferring from another institution; a student who is re-enrolling following a break of at least one fall or spring semester; a continuing student changing from an online to an on-campus program; a student previously or currently enrolled exclusively in UT Arlington online courses who is enrolling in in-person classes in a subsequent session; or a student auditing a course without otherwise being enrolled at UT Arlington. You are not required to receive the vaccination if you are enrolled only in classes which are fully online and do not meet on campus.

The vaccines recommended by the Centers for Disease Control and Prevention (MCV4 and MPSV4) offer protection against meningitis groups A, C, Y and W-135. Currently MCV4 and MPSV4 vaccines are the only vaccines accepted under state law. Please visit the CDC website at http://www.cdc.gov/vaccines/vpd-vac/mening/vac-mening-fs.htm for more information.


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As an international student, am I required to comply with the vaccination requirement?

Yes, international students also must file proof they have received the vaccination by the specified deadline. UT Arlington strongly encourages international students to get the meningitis vaccine in their home country. Students also may purchase the vaccination through the UT Arlington Health Services Center, through an area public health clinic or from another provider.

International students on F-1 visas are NOT eligible for a waiver of the meningitis vaccination requirements based on exclusive enrollment in online courses because they may take no more than three hours of online coursework each semester.

Please note: Students specifically enrolled in the English Language Institute housed at UT Arlington are not subject to the requirements unless they are concurrently enrolled in a UT Arlington course. For information about the English Language Institute, visit http://eli.uta.edu/.


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I'm enrolled at another institution and I plan to take one class at UT Arlington during a short term, such as summer or the winter break. Do I have to file proof I have had the meningitis vaccination?

If you plan to enroll in any class on the UT Arlington campus, then state law requires you to submit vaccination proof to UT Arlington.

 


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I am a high school student enrolled in a dual credit course meeting on the UT Arlington campus. Do I have to comply with the meningitis vaccine requirement?

If you are taking dual credit courses at a UT Arlington campus, then you must comply with the meningitis vaccine law. If you are enrolled in a dual credit course held at your high school, then you are not required to comply with the law.

 


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I am enrolled in continuing education courses at UT Arlington. Am I required to comply with the meningitis requirement?

Only students taking continuing education courses requiring 360 or more classroom hours are required to comply with the meningitis vaccine law. Most UT Arlington continuing education courses do not meet this threshold.

 


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I plan to audit a class this upcoming semester. Am I required to receive the vaccination?

Yes, if you are under age 22 as of the first class day of the term you are auditing.

 


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Are there any exemptions to this requirement?

A student to whom the law applies may be exempted from the requirement only if he or she presents an affidavit from a physician stating the physician believes the vaccination would be injurious to the student’s health and well-being, or he or she provides a conscientious exemption form.  Both are discussed above.

 


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Where can I get the meningococcal meningitis vaccine? How much does it cost?

Contact your primary care physician. The price of the meningitis vaccination depends on your insurance coverage and your physician’s practice. Some insurance plans require a co-payment for preventative vaccinations, but others may fully cover the cost. The vaccine may also be available at area health care clinics and pharmacies.

The vaccine also is available through the UT Arlington Health Services Center. Students with private insurance may be able to file a claim afterward. For more information contact UT Arlington Health Services at 817-272-2771 or visit www.uta.edu/healthservices.

You may also wish to contact area public health agencies to ask whether the agency offers subsidized meningitis vaccine doses to lower-income, uninsured students.  Availability varies by clinic site and demand.

 


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What type of documents will be accepted as proof showing I have been vaccinated against bacterial meningitis?

Required documentation must be written in English, state your name, date of birth, full date when you were vaccinated and must clearly state the meningitis vaccine was administered to you. You may submit one of the following acceptable documents:

  • A statement provided by a physician or other health care provider authorized by law to administer the required vaccine;
  • A copy of your official immunization record issued by a state or local health authority in your country stating when you received the vaccine;
  • An official record from another higher education institution, including those in another state, certifying you have received the vaccination.

 


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How do I submit records proving I have received the meningococcal meningitis immunization by the mandated deadline?

UT Arlington uses a third-party service, Magnus Health SMR, to collect student vaccination records, verify the documents and maintain the records in compliance with federal privacy laws. Once you have been admitted to UT Arlington, the University will send your information to Magnus and you will be able to upload your evidence of vaccination.  To access Magnus, log in to MyMav . Once you are logged in, go to the Meningitis Vaccination section in the middle column of the portal landing page, and click on the “Click here” link to access Magnus. After you validate your personal information and agree to Magnus’ privacy policy and terms, you will be able to submit your proof of meningitis vaccination.

Proof documents may be uploaded online, faxed or mailed directly to Magnus Health, but students are encouraged to upload proof documents online through their MyMav

Exemption documents requiring notarization must be mailed directly to Magnus, please allow appropriate time for mailing and processing.  You will need to log in to Magnus through your MyMav and print the cover sheet and attach it to the exemption.  The mailing address is found on the cover sheet.

Click here for detailed instructions on submitting proof documents and exemptions to Magnus.

Students are charged a $10 service fee for the document verification process.

Students submitting payment to Magnus using credit cards with non-U.S. billing address are required to make payment manually over the phone or through a faxed credit card authorization form.

For more information, email Magnus Health at service@magnushealthportal.com or call 877-461-6831.

Magnus Health

Phone: 1.877.466.6831

Email: service@magnushealthportal.com

Website: http://magnushealth.com


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What happens if I have not been vaccinated by or have not submitted my vaccination documents by the start of the semester?

UT Arlington students who do not submit the proper vaccination documentation will be dropped before the first class day of the session.

 


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May I move into UT Arlington Housing before I have been vaccinated against meningitis? May I move in before I have submitted proof showing I have received the vaccination?

No, only new students who fully comply with the state meningitis vaccine law will be allowed to move into campus housing.

In addition, all new students planning to move into campus housing must comply with the meningitis vaccination requirements within 10 days from a housing contract offer or 10 days before move in, whichever is earliest. Students will not be allowed to move in to campus housing until 10 days have passed from the date of their vaccination. See UT Arlington’s Housing website for additional details.

 


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I have already ordered my parking permit and have now been dropped from my classes because I did not file proof showing I received the meningitis vaccine in time. Can I get a refund?

Yes, if you drop classes at any time before classes begin or before census date, you may receive a full or partial parking permit refund, depending on your circumstances. To qualify, you may return your permit in person or by certified mail. The Parking Office is located in the J.D. Wetsel Building, 1225 W. Mitchell St., Arlington, TX 76019.

Please Note: No refunds will be issued after the semester’s census date.

 


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